Join Our Team
If you are passionate about women’s health, helping others, and building community, we want to hear from you. Bay Area Cancer Connections currently has 11 staff members, and more than 300 volunteers who are essential to fulfilling the organization’s mission of providing personalized information and support to breast and ovarian cancer patients, family, and friends.
Open Position: Development Coordinator
Time Commitment: Full-time (non-exempt) 40 hours/per week, some evenings and weekends
Reports to: Development Manager
The Development Coordinator serves as a key member of the Development team, working with and supporting the Development Manager and Executive Director. The Development Coordinator manages and maintains the donor database (Telosa Exceed), generates reports, processes gifts, and works with BCC’s accountant as needed. She/he enters and tracks data for the purposes of stewardship, solicitations, mailings, email blasts, and more. She/he is responsible for ensuring that the capture and maintenance of all relevant data is done by the most effective, accurate and efficient means possible.
Data Quality Management / Database Maintenance
- Maintain standards for data quality for the donor database, including routine periodic measurement of conformance to standards using queries
- Create new and update existing constituent, address, and other records
- File, scan and upload documents into appropriate records
- Code and track individuals by group (those who attended events, received specific mailings, live in certain geographic regions, etc.)
- Implement data updates with the use of internal and external data sources, data audit and cleanup utilities, and other tools
- Implement procedures to ensure that data entry requests are met consistently and in a timely manner
Gift Processing and Tracking
- Enter contributions and relevant information and materials
- Process credit card transactions in a timely manner
- Produce gift receipts and acknowledgment letters within stated completion periods
- Produce gift reports within stated completion periods
- Coordinate gift deposits with accountant
- Coordinate and maintain internal systems for efficient gift processing procedures
- Maintain gift and attachment backup files
Support Fund Development Team
- Review and enter contact reports and other attachments as needed
- Ensure accurate portfolio reports for development team and Executive Director
- Attend fund development committee meetings, provide monthly FDC reports, record and report minutes
- Maintain lists for event invitations, annual solicitations, and major donor events
- Conduct routine database maintenance that includes updating records for bounce backs, unsubscribe requests, and update records for returned mail
- Create and monitor an annual calendar and production schedule for all fundraising efforts
- Coordinate and implement all direct mail campaigns along with the Development Manager and Marketing Manager
- In partnership with the Development Manager, work with the Marketing Manager to produce the annual report and additional stewardship materials as needed
- Work with the Development Manager and Executive Director to provide support for annual Spring Benefit fundraiser
- Attend and assist at Spring Benefit fundraiser
Other duties and tasks as assigned
- Exceptional attention to detail with an aptitude for maintaining constituent relationship management systems in a fundraising environment
- Experience with Telosa Exceed or other major fundraising database is required.
- Experience in gift processing and knowledge of data entry standards, queries, exports, imports, and mail merges are highly desirable.
- Bachelor’s degree, or relevant training, and 2 years of database or fundraising support experience strongly preferred.
About Bay Area Cancer Connections
Bay Area Cancer Connections (BCC) supports people touched by breast or ovarian cancer by providing comprehensive, personalized services in an atmosphere of warmth and compassion. BCC is unique in its ability to tailor its services to each client, offering a combination of high-quality medical information, practical help and emotional support in a non-institutional setting. BCC complements the medical care that patients receive from their physicians and provides a safety net for low income, uninsured young women and men of any age at risk for breast cancer. Its programs aim to ensure that each person is connected with the resources that best serve his or her needs. BCC recognizes that every person touched by cancer experiences the illness differently and, therefore, continually adapts its programs and services to serve a broad range of needs. All services are provided free of charge.
Interested in volunteering?
Please visit our volunteer webpage to learn how you can get involved.